• Private • Corporate • School
• Community

Our Function Room is air-conditioned and is one of the largest and most prestigious rooms available to hire in Beenleigh. It has the ability to hold any type of function large
or small, whether it is corporate, private, community groups or school events.

It has the capacity to fit either 400 people seated theatre style, allowing walking aisles or comfortably fits 200 people seated around tables allowing for a dance floor and standing area near the bar. The room does have the capacity to seat 300 people around tables.

The Hall is equipped with:

• DJ provided on request
• State of the Art Sound, Lighting and DJ Setup
• 4 large Projectors - great for Power Point Presentations
• Licensed Bar - we sell your choice of Alcohol or you can BYO
• Dance Floor
• Large Stage
• PA System with Cordless Microphone
• Front Foyer and Side Court Yard

The room has the ability to cater for the following functions:
• Business Meetings
• Seminars and Conferences
• Social Club Functions
• Wedding Receptions
• Xmas Parties/Work Parties
• Birthday Parties
• Awards/Presentation Nights
•School Events and Discos
• Anniversaries/Celebrations

Bookings & Conditions:

Advance bookings are highly recommended to ensure availability.

Venue Hire Terms & Conditions:

The Hirer is responsible for the observance of the terms and conditions of hiring the venue rooms and the payment of all fees and charges arising from the hire.

Bookings are deemed confirmed once a signed quote and deposit have been received.

Function commencement & conclusion times are to be advised at the time of booking in order for access and lock up of the venue to be arranged.

The function is to be contained to the venue and the immediate outdoor court-yard at the side of the Federation Hall.

Set-up, pack up & cleaning time by the Hirer must be included in the total venue hire period ( unless pre-arranged with the Functions & Events Co-ordinator ). The Hirer is required to vacate the Beenleigh PCYC at the expiration of the time specified. Failure to do so will result in additional costs to the Hirer.

Functions should finish and the venue be vacated by 12.00 am.
In the event of the function running over the allocated & booked time frame, the Hirer will incur a fee of $100.00 per hour or part thereof.

The Licensor reserves the right to request the alteration of the set up of any events to comply with fire, health and safety regulations.

Please note that no items are to be nailed, screwed, stapled or adhered to the walls, doors, ceilings or any other surface. Blu-Tac may be used and can be supplied if required.

Certain events may require approved security personnel. Management & Staff of Beenleigh PCYC will ascertain whether or not security is necessary prior to the function taking place. Any security requirement is at the cost of the hirer ( Beenleigh PCYC will supply an “Approved Security Guard” at a price of $45.00 p/h ).

The Licensor will take all reasonable steps to ensure the safety of the hirer & all persons attending the Beenleigh PCYC during the hire period. The facilities will be fully supervised by the Functions & Events Co-ordinator to ensure order and decent behaviour is maintained throughout the course of the event. The Beenleigh PCYC retains the right to eject any person from the premises for inappropriate behaviour.

CLEANING
It is the responsibility of the hirer to leave all areas used at the premises in a reasonable state of cleanliness, including ensuring all rubbish is disposed of in supplied rubbish bins and placed in the industrial bins situated at the front of the building. Excess rubbish must be removed by the hirer.
Should the Beenleigh PCYC require additional cleaning ( above that which is normally done ) because of the Hirers use of the facilities, the Hirer will be invoiced for these additional costs.

DAMAGES
The Hirer is responsible for the cost of any damages incurred by all persons attending the event who wilfully or negligently cause such damage. The hirer will be financially liable for any damages or loss caused by the people in attendance to the function or arranged suppliers to the venue, fixtures, equipment, furnishings, windows or surrounding property, prior to, during or after a function.

HIRE OF THE KITCHEN
All kitchen ware used must be washed and stored away in the cupboards provided.

EQUIPMENT USE & STORAGE
Tables are to be carefully dismantled & carried to their storage area.  They must be stored with the faces of the tables facing each other & the legs of the tables facing each other.
Chairs are to be stacked 20 high and put away neatly using the chair carrier provided. They are not to be dragged across the floor.
Please take care when moving equipment to avoid any damage to the room flooring.  DO NOT DRAG

BOND
A bond of $300 is required prior to commencement of the function. The bond will be refunded within one week after the event, providing the venue, facilities, amenities & equipment used by the Hirer are left in a clean & satisfactory condition. Upon completion of the event, Management & Staff of Beenleigh PCYC will determine if it is deemed satisfactory to the standards held at the Beenleigh PCYC. The cost to repair any damage done to property during the function will be deducted from the bond. Should the cost to “make good” any damage done, exceed the bond paid, the Hirer will be billed accordingly.

CANCELLATION
If notice is given 2 months prior to the event, a full refund is available.
If notice is less than 2 months prior to the event 50% of the room hire fee is retained

All proceeds & donations to the Beenleigh PCYC go directly towards maintaining & upgrading the club & facilities & assists in providing better services for the community.

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Printed Name:

Date:__________________

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Signature:

Click here for more information and prices of all Functions